A clean spreadsheet for tracking everything your organization owns — computers, vehicles, equipment, furniture. The exact columns auditors and insurers expect: asset tags, serial numbers, purchase costs, warranty windows, locations and assignments. Works in Excel, Google Sheets, or anything that opens a CSV.
Each column earns its place — either the audit needs it, the insurance claim needs it, or future-you needs it when something breaks.
1. Walk one room at a time. Don't try to inventory from memory — physically walk each room, van and storage area with the sheet open.
2. Tag as you go. Number stickers cost a few dollars a roll. An asset without a tag is a row you can't verify next year.
3. Photograph serial plates. Faster than typing on a ladder — enter them at a desk from the photos.
4. Don't skip the boring rows. Furniture and small equipment are exactly what goes missing without anyone noticing.
5. Date the file. Save as "asset-inventory-2026-07.csv" — the audit wants to know when the count was true.
A spreadsheet is a snapshot; it can't warn you a warranty is about to expire, keep a maintenance history, or print the capital asset report at audit time. The Asset & Warranty Tracker does — and it imports this exact template in one click, with a preview before anything saves.
One-time purchase, $229. No subscription, ever. For towns, libraries and departments, there's also a done-for-you package — we inventory, tag, and import everything for you.
